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Project Administrator (UK)

Proforest is seeking a highly organised and enthusiastic individual to join our technical operations team to provide administrative support to project managers for their global consultancy projects.

About Proforest 

Proforest is a mission driven organisation with a 20-year track record of supporting the transition to sustainable production and sourcing of agricultural and forest commodities. We are a not-for profit group with a global presence across Europe, Asia, Africa and South America and work with governments, the private sector and civil society to deliver positive social and environmental outcomes in the places agricultural commodities are produced, ranging from protecting forests to recognising the land rights of indigenous peoples to improving conditions for workers. Our clients are well-known consumer brands, such as Unilever, Nestle, PepsiCo and Mars, retailers such as Target and Ikea and the world’s largest traders and integrated producers including Cargill, Olam, Wilmar and Cofco. We combine our work for companies with longer-term programmes supported by institutional funders.


Position summary

Proforest’s consultancy project portfolio has grown in size and complexity. The position offers an exciting opportunity to join Proforest’s growing Technical Operations team and take a key role in providing support to project managers to ensure all the administrative tasks are dealt with in a timely, accurate and efficient manner.


Main responsibilities

The main responsibilities include:

  • Assist project managers with project planning, finance budgeting and income forecast.
  • Co-ordinate with project team members, subcontractors and partners for updates regarding the work in progress and use of budget (including time and expenses)
  • Produce regular project status reports in an agreed format and assist with meeting minutes, issue tracking and follow-up
  • Prepare client invoice guide, draft supplier contracts and produce expense report for reimbursement and organise project documentation
  • Maintain internal project management system including entering, importing and validating data
  • Provide training to new technical staff to ensure better use and understanding of internal systems
  • Assist with documentation of internal system and process
  • Perform other related administrative duties as required


Qualifications, experience and skills

Key requirements for this position include the following:

  • A university degree
  • Strong executive administrative skills including the ability to multi-task and pay attention to detail
  • Proven experience in project co-ordination and financial administration
  • Analytical and problem-solving skills
  • Proficiency with MS office (MS Excel and MS PowerPoint, in particular) and data visualisation
  • Excellent written and communication skills in English including presentation skills
  • Highly developed organisational and interpersonal skills as well as the ability to operate in a multi-cultural environment


Salary and practical details

  • Salary range: £23,000 - £28,000, based on experience
  • Permanent, full-time position based in Oxford, UK with possibility to work remotely

To apply

To apply please send your CV, a cover letter and confirmation that you are eligible to work in the UK (e.g. British passport, EU/EEA/Swiss citizen) to

Closing date: 20 November 2020 (Interviews planned during the week commencing 23 November 2020)


Proforest is an equal opportunity employer.


Posting Summary


Job Description

Download the job description here.

To apply

Send your CV and a cover letter to
by 20th November 2020.